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Company Documents
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Board
minutes permanently
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Board
Committee minutes permanently
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Minutes
of general and class meetings permanently
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Report
and accounts signed copy permanently
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Notices
of general and class meetings permanently
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Proxy
forms/polling cards if no poll demanded I month, if poll demanded 1
year after meeting
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Proxy
Forms used at meetings convened by court 1 year
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Register
of members permanently
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Holders
- 7 years after redemption of stock
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Forms
of application for shares, debentures etc permanently
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Forms
of acceptance and transfer permanently
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Renounced
letters of acceptance and renounced letters of allotment permanently
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Renouncable
share certificates (renounced) permanently
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Fully
paid acceptance letters and fully paid allotment letters where lodged
in exchange for a certificate.. 1 year after date of ceasing to be
valid
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Holders
- 7 years after redemption of stock
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Forms
of application for shares, debentures etc. permanently
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Forms
of acceptance and transfer permanently
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Renounced
letters of acceptance and renounced letters of allotment permanently
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Renouncable
share certificates (renounced) permanently
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Fully
paid acceptance letters and fully paid allotment letters where lodged
in exchange for a certificate.. 1 year after dale of ceasing to be
valid
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Share
and stock transfer forms permanently.
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Requests
for designating or re- designating accounts....... permanently
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Allotment
sheets (if used) permanently
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Redemption
discharge forms or endorsed certificates 7 years after date of redemption
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Forms
of conversion 7 years after date of conversion
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Signed
Forms of nomination permanently
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Letters
of indemnity For lost certificates permanently
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Stop
notices and other court orders . permanently
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Powers
of Attorney copy to be retained permanently
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Paid
dividend and interest warrants .. 12 years after date of payment
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Cancelled
share/stock certificates ... . 1 year ,
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Notification
of change of address .. . 2 years
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